Elma Logan Minor Hockey

Elma Logan Minor Hockey

Executive Meeting Minutes<= /o:p>

October 13, 2009

Present:

Dennis McEwen &nb= sp; Jeff Smith &= nbsp; &= nbsp; Joe O’Rourke

Albert Leeuwen &n= bsp; &= nbsp; Elly Leeuwen = &= nbsp; Jackie McCourt

Dean Smith = &nb= sp; Jennifer Calder

Guest: &nbs= p; Tim DeBlock – Monkton Lions Club

The meeting was called to order at 7:15.&n= bsp; In the absence of Jenn Smith, Jackie agreed to act as secretary.

Grocery Car= ds

Tim DeBlock came on behalf of the Monkton Lions Club to speak to us about the grocery cards. Tammy Machan has been in the arena on Saturday mornings for the last= two weeks, and will train our volunteers so that we can sell the cards and bala= nce the report to give to her. On Saturday she sold about $2000 worth of cards, and approximately 1/3 of the initial $20,000 in cards has already been sold. The Lions changed the program some= what; the community based funding portion was removed, and everyone’s share= of the proceeds increased. If the overall project is successful, the Lions will have more money to support the community groups, and if the community groups are successful in selling the cards, they will require less support.&nbs= p; Dennis signed the agreement of understanding with the Lions (see attached copy).

After Tim left, we decided that selling the grocery ca= rds would be considered an ELMH fundraiser.&nb= sp; We intend to sell the cards from 9-12 on Saturdays, which should make them available to almost all of our teams.= Two Saturdays would be required to complete the fundraiser commitmen= t, and Dennis estimated that 20 weeks would be necessary, so we need 10 volunt= eers. Dennis will work on lining up the = first volunteer for next Saturday. = Our portion of the proceeds will go to the Arena Expansion Project.<= /span>

Minutes

Jackie presented the minutes from the last executive meeting held on September 8^th.&= nbsp; Those minutes state that the atom practice time was to be Thursdays = at 4:30, with the novices on = Fridays at 4:30. Since the last meeting, those were reversed to accommodate coach’s schedules. It was moved by Elly Leeuwen and seconded by Albert Leeuwen that the minutes be adopted with that change noted.

&nbs= p; &= nbsp; &nbs= p; Carried

Treasurer&#= 8217;s Report

Jackie presented a balance sheet and income statement dated October 13^th, showing our year to date (see attached). She noted cheques to be signed for approval (see attached). Registration is currently down compared to last year, but does not reflect the intermediate girls or the juveniles as of yet. A budget will be presented for app= roval at the next meeting.

New and Ong= oing Business

= · = The Elma-Logan season begins with the Juveniles on Friday, October 16 at 8:00pm.

= · = The local trainer’s clinics are full.&nb= sp; Joe will follow up with Brian Hopper to see if more will be availabl= e as we have at least three who need to recertify. We offered to host a trainer’= ;s clinic if need be.

= · = Both ELMH and the Wildcats have been approached to donate to the Durham Disaster Relief Fund. A decision has b= een deferred until the Wildcats make a decision. Dennis will follow up with Becky Beuerman.

= · = Jumpstart Funding is available for our families in need and cheques should be forthco= ming totaling $125/child. Jackie followed up with the families in question after the last meeting; they are considering the remainder a loan, with full intentions of repayment. Jackie followed up on OMHA funding= , but it was very restrictive, so probably not applicable.

= · = The Municipality of North Perth contract for our ice t= ime was discussed; it looks reasonable. Dennis signed the contract and will forward it to Janny Elg.

= · = Wednesday evenings are still available until November 11^th. Jeff has arranged for team and individual pictures to be taken on October 21^st, starting at 6:30, with 15 minutes sche= duled per group. We are also considering running clinics on October 28^th and November 4^th from= 6:30 to 8:30.&nb= sp; Jeff will follow up with the coaches at the coach’s meeting to= be held next week.

= · = The juveniles have their first game this Friday, so Dennis has given them a deadline of next Wednesday, the 21^st to receive payment and play= er forms. To keep the rate that = they received, they also need to purchase a book of lottery tickets, and pay the= ir fundraiser deposit. Per Ryan,= 16 various players have been a practice. Dennis will follow up with Ryan.

= · = Jeff Smith has agreed to take over from Joe as the OMHA rep; they attended the workshop together and will be meeting with Jeff Pauli to learn the new “Hockey Canada Registry” system. Joe announced his retirement from = the executive at the end of this year.

= · = Dean is in the process of sorting out sweaters and ordering pucks, water bottles, goalie sticks etc… to get our teams outfitted, using a credit that we currently have a Corley’s. A full set of 16 water bottles with a holder will be ordered for each team so that there are individual water bottles for each player, and these will be recycled at the end of the year. Jackie is working with Mary Lynn to find ELMH stickers for the bottl= es.

= · = We discussed having the parent rep’s or someone they designate write a g= ame report to be forwarded to both the Mitchell Advocate and the Listowel Banner. Andy Bader will send = us the format that they would like, and we can do a template for the reporting; th= ey just ask that we do reports on our losses as well as our wins.

= · = The hockey school was well attended.

= · = More goaltender clinics will be posted for November.

= · = The tykes will be registered as a novice local league team again. Jeff Earl is at the scheduling mee= ting this evening.

= · = Dodge Canada has sent us a billboard for an online contest. The winner receives a Dodge Carava= n as well as $10,000 for their local hockey system. We will follow up with the arena s= taff to see if we can find a spot for the billboard.

= · = Albert is working on getting the Boy’s Tournament filled up. We need three novice teams, and 2 = peewee rep teams. We had some discus= sion about changing the format of the tournament for next year to eliminate the Thursday night games – teams coming from further away struggle to mak= e it for Thursdays, so Albert has some ongoing concerns about our ability to keep the tournament filled.

= · = Steve Wolfe is still working on getting the evening ice time on January 16^th=. If he can, we will have enough time available, and will go ahead with “Hockey Days in Elma-Logan”.<= span style=3D'mso-spacerun:yes'> We are hoping to make this a fundr= aiser for the arena, as well as being a good morale booster for our teams.

= · = Ryan has updated the website. We h= ave received emails from a Goderich group who have a canned website that many l= ocal minor hockey associations are currently using; we will do further research = and discuss it at a later date. D= ennis will collect all of the schedules electronically so that they can be put on= the website. We will also forward= the minutes and any newsletters to Ryan so that he can include them as well.

= · = Joe proposed that we eliminate the pre-Midget game flood on Thursday nights. The ice is currently flooded after= the second period of the PeeWee game prior.&nb= sp; Eliminating this flood would save approximately 10 minutes of time, allowing us to remain on schedule.

Next Meetin= g

The next meeting will be held on Tuesday, November 3rd= , at 7:00pm.

Action Item= s

= · = Post selling of grocery cards as a fundraiser opportunity – line up someone for the first Saturday - Dennis

= · = Follow up on Trainer’s Clinics – book arena if necessary to host one – Joe/Dennis.

= · = Follow up with Juveniles re payment of fees - Dennis

= · = Find ELMH stickers for the water bottles – Jackie/MaryLynn

= · = Plan “Hockey Days” if available – Jackie/MaryLynn/All

= · = Forward team schedules electronically to Dennis (Ice Convener) - coaches=

= · = Forward team schedules to Ryan for Website - Dennis

= · = Forward minutes to Ryan for website – Jenn/Jackie

= · = Forward newsletter to Ryan for website – Jackie

= · = Budget - Jackie